This code of conduct (“Code of Conduct”) shall apply to employees and directors (hereinafter referred to as “Employee(s)”) of Imarex ASA (“IMAREX”) and all companies which are controlled by IMAREX through direct or indirect ownership (IMAREX and such companies together the “Group”).
1 PROFESSIONAL SECRECY
1.1 ALL THE COMPANIES WITHIN THE IMAREX GROUP
All Employees shall for perpetuity maintain as confidential all matters relating to the Group’s business, personal information and any other information which by law, contract, procedure or by its nature should be kept confidential. The duty of confidentiality does not apply to relevant information given in connection with bona fide business cooperation, market surveillance or supervisory functions.
The duty of confidentiality does not restrict Employees from such disclosure as is required by law or legal regulation or by any order of any administrative or judicial authority.
1.2 NOS CLEARING ASA
All Employees of NOS Clearing ASA have a duty to preserve confidentiality of each clearing member’s affairs, including cleared transactions, open interest and financial or other information about the member in accordance with the law and the rulebook for trading at International Maritime Exchange ASA and the rulebook for clearing with NOS Clearing ASA as amended from time to time (together the “Rulebooks”). The duty of confidentiality does not apply to the disclosure of general trading information with no identification of clearing members, according to generally accepted marked practise.
1.3 INTERNATIONAL MARITIME EXCHANGE GROUP
All Employees of International Maritime Exchange group have a duty to preserve confidentiality about each trading member’s affairs, including information from NOS Clearing ASA in accordance with the law, Rulebooks and generally accepted marked practice.
1.4 SPECTRON GROUP
All Employees of the Spectron group of companies have a duty to preserve confidentiality about the group’s business and trading information and all information relating to the clients and customers of the group. Employees must also comply with the requirements of the FSA Handbook, the group’s compliance manual and the Financial Services and Markets Act 2000.
1.5 PROFESSIONAL SECRECY BETWEEN THE COMPANIES WITHIN THE GROUP
The professional secrecy which applies to the Employees within one company of the Group will also apply towards Employees within other companies of the group.
Excepted from the professional secrecy between the companies within the Group are Employees of IMAREX who perform functions towards several companies within the Group, e.g. strategic, legal, finance, human resource, accounting and equivalent assistance.
1.5 AGREEMENTS BETWEEN GROUP COMPANIES
International Maritime Exchange ASA is in accordance with the Stock Exchange Act § 23 and NOS Clearing ASA is in accordance with the Securities Trading Act § 13-1 subject to operational restrictions.
Group companies are permitted to make agreements between each other in accordance with the Public Limited Companies Act §3-9.
There is no professional secrecy within the scope of the agreements between the Group companies other than the professional secrecy as a consequence of the law.
2 ETHICAL GUIDELINES
2.1 All Employees shall act in accordance with prevailing legislation, regulations and licences as well as internal guidelines. The Group is dependent on the trust of its members and the business community in general, and its reputation will be defined by professionalism, innovation and good service. These are the core values which should characterise the attitudes and actions of all Employees. All Employees shall ensure that decisions are made and actions performed on a neutral and objective basis, to ensure that suppliers and other interested parties are treated equally.
2.2 Employees (and their affiliates) of IMAREX, NOS Clearing ASA, International Maritime Exchange ASA or its subsidiaries may not trade in instruments listed on International Maritime Exchange ASA’s marketplace. Such employees shall not invest in financial instruments issued by or directly related to any trading and/or clearing member unless such investments have a holding period of minimum three months. Before making such investments the employee shall carefully evaluate whether the employee through its position in the Group possesses information about the member which could be considered as inside information. This section does not apply to collective investment funds as permitted by the Stock Exchange Act §16.
2.4 Employees of International Maritime Exchange ASA possessing inside information in relation to commodity derivatives may neither directly nor indirectly, for own or third party account, subscribe, purchase, sell or exchange financial instruments or incite others to carry out such transactions.
“Inside information on commodity derivatives” means information of a precise nature which has not been made public and which relates, directly or indirectly, to one or more such derivatives and which participants in the market on which such derivatives are traded would expect to receive in accordance with what Kredittilsynet (the Financial Supervisory Authority of Norway) deems to be accepted market practices on the market concerned.
“Information which participants would expect to receive” means information which is normally made available to market participants or information the publication of which is required by statute, regulations or other regulatory regime, including private law regulation and practices on the commodity derivatives market concerned or the underlying commodity derivatives market.
Employees possessing inside information shall not disclose such information to unauthorised persons. Persons possessing inside information shall handle such information with due care so that the inside information does not come into the possession of unauthorised persons or is misused.
2.5 Only IMAREX’ Chairman of the Board of Directors, Chief Executive Officer, and other duly authorised personnel are permitted to make statements to the media about the Group. The Chief Financial Officer is responsible for the Group's fulfilment of its duty pursuant to the Stock Exchange Act to publish all information which has a bearing on the correct evaluation of the securities it issues, and for updating the primary insider register.
2.6 The employees may not work for other employers, run a business or be a director of a commercial enterprise without the written permission of the relevant Group company. A Group company can only decline to give such permission if the directorship or work obviously would be contrary to the Group’s interests.
2.7 All employees shall exercise caution in accepting gifts or other benefits from customers or suppliers. All employees shall report to his/her immediate superior about gifts or other extraordinary benefits (including trips, seminars, events etc.) with a value in excess of USD 300 received or proposed from customers or suppliers.
2.8 All employees shall treat each other with respect and shall refrain from any type of harassment relating to their position or type of work within the Group, sex, religion, or ethnic background. It is forbidden to use any Group computer or other telecommunications equipment to send e-mails, SMS or any other communication which may be offensive to the recipient.
3 CORPORATE GUIDELINES
3.1 The Group aims to comply with the Norwegian Code of Practice for Corporate Governance.
3.2 In the event of any not immaterial transaction between the Group and a shareholder, member of the Board of Directors, member of the management or close associates of any such party, the board shall arrange for a valuation to be obtained from an independent third party. This also applies to transactions between Group companies where any of the companies involved have minority shareholders. Members of the Board of Directors and the management must notify the board if they have any material direct or indirect interest in any transaction entered into by the Group.
3.3 The Group’s reporting of financial information shall ensure that market participants receive correct, clear, relevant and up-to-date information in a timely manner, within the framework established by securities and accounting legislation and the rules and regulations of the stock exchange.
3.4 In addition to the dialogue with IMAREX’ owners in the form of general meetings, the company’s shareholders are invited to communicate with the company and its management at other times.
3.5 The Group’s use of the auditor for non-audit services shall not be of such a nature or extent as to reduce the auditor’s independence of the Group’s management.
3.6 The remuneration of the members of the management should be at market terms and includes a basic salary and benefits, as well as participation in the Group’s general bonus and share options programmes, if applicable.
4. Miscellaneous
This Code of Conduct represents the minimum conduct requirements which shall apply to all Group companies and the Employees. Group companies may, however, adopt codes of conduct, execution policies or other similar guidelines as is suitable to the need of each company. In the event of any discrepancy between this Code of Conduct and such other guidelines, this Code of Conduct shall prevail (unless otherwise required by law). Upon identification of such discrepancy, the board of directors of the relevant Group company shall in the first upcoming board meeting revise such other guidelines to comply with the Code of Conduct.
Any Employee who serves as director or holds any other position of a non-operational Group company, which has not formally adopted this Code of Conduct, does so as an employee or director of an operational Group company which has adopted this Code of Conduct. Such Employee is therefore bound by this Code of Conduct also when performing its duties as a director or employee of such non-operational Group company.
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